ITG Handbook: Appendix

–– A p p e n d i x A –– Officers of the International Trumpet Guild
Section 1. Listing by Term Interim Steering Committee (1974-75) Charles Gorham and Robert Nagel co-chairs; Ward Cole, David Hickman, Robert Levy, Carole Reinhart, Thomas Stevens
1975-77 Officers • PRESIDENT Lloyd Geisler VICE PRESIDENT Clifford Lillya SECRETARY David Baldwin TREASURER Gordon Mathie BOARD OF DIRECTORS Bud Brisbois Ward Cole Charles Colin Charles Gorham David R. Hickman Robert Levy Robert Nagel Carole Reinhart Susan Slaughter Don R. Smithers Thomas Stevens Roger Voisin	1977-79 Officers • PRESIDENT David R. Hickman VICE PRESIDENT Edward H. Tarr SECRETARY Donald Bullock TREASURER Gordon Mathie BOARD OF DIRECTORS David Baldwin Charles Colin Louis Davidson Timofei Dokshizer Bernie Glow Charles Gorham Knud Hovaldt Clifford Lillya Robert Nagel Carole Reinhart Susan Slaughter Don L. Smithers Roger Voisin PAST PRESIDENT Lloyd Geisler	1979-81 Officers • PRESIDENT Donald R. Whitaker VICE PRESIDENT Raymond Crisara SECRETARY Donald Bullock TREASURER Gordon Mathie BOARD OF DIRECTORS David Baldwin Vincent Cichowicz Louis Davidson Allan Dean Timofei Dokshizer Stephen Glover Bernie Glow Charles Gorham Joyce Johnson-Hamilton Knud Hovaldt Clifford Lillya Robert Nagel Renold Schilke PAST PRESIDENT David R. Hickman

1981-83 Officers • PRESIDENT Charles H. Gorham VICE PRESIDENT Gordon W. Mathie SECRETARY Stephen G. Jones TREASURER Bryan Goff BOARD OF DIRECTORS Richard Burkart Stephen Chenette Vincent Chichowitz Allan Dean Vincent DiMartino Timophei Dokshizer Bengt Eklund Lloyd Geisler Stephen Glover Joyce Johnson-Hamilton Anthony Plog Renold Schilke Charles Schlueter PAST PRESIDENT Donald R. Whitaker	1983-85 Officers • PRESIDENT Donald P. Bullock VICE PRESIDENT Gordon W. Mathie SECRETARY Stephen G. Jones TREASURER Bryan Goff BOARD OF DIRECTORS Richard Burkart Leonard Candelaria Stephen Chenette Vincent DiMartino Timofei Dokshizer Bengt Eklund Lloyd Geisler Armando Ghitalla Anthony Plog Ray Sasaki Charles Schlueter Bobby Shew Donald Tison Michael Tunnell PAST PRESIDENT Charles J. Gorham	1985-87 Officers • PRESIDENT Richard Burkart VICE PRESIDENT Gordon W. Mathie SECRETARY Stephen G. Jones TREASURER Bryan Goff BOARD OF DIRECTORS Leonard Candelaria Allen Dean Timofei Dokshizer Armando Ghitalla David Hickman Keith Johnson Anthony Plog Ray Sasaki Charles Schlueter Bobby Shew Donald Tison Guy Touvron Michael Tunnell PAST PRESIDENT Donald P. Bullock

1987-89 Officers • PRESIDENT Vincent DiMartino VICE PRESIDENT Richard Burkart SECRETARY Stephen Chenette TREASURER Bryan Goff BOARD OF DIRECTORS Bernard Adelstein Allen Dean Timofei Dokshizer Richard Giangiulio David Hickman Keith Johnson Manny Laureano David Monette Anthony Plog John Ridgeon Charles Schlueter Edward Tarr Guy Touvron Michael Tunnell PAST PRESIDENT Richard Burkart	1989-91 Officers • PRESIDENT Stephen G. Jones VICE PRESIDENT Richard Burkart SECRETARY Stephen Chenette TREASURER Bryan Goff BOARD OF DIRECTORS Bernard Adelstein David Baldwin Timofei Dokshizer D. Kim Dunnick Richard Giangiulio Manny Laureano Gordon Mathie David Monette Gerhard Meinl Geoff Payne John Ridgeon Ray Sasaki Terry Sawchuk Marvin Stamm Edward Tarr Michael Tunnell PAST PRESIDENT Vincent DiMartino	1991-93 Officers • PRESIDENT Stephen G. Jones VICE PRESIDENT Vincent DiMartino SECRETARY James Olcott TREASURER Bryan Goff BOARD OF DIRECTORS David Baldwin Stephen Chenette Timofei Dokshizer D. Kim Dunnick Anne Hardin Emerson Head Cathy Leach Gordon Mathie Gerhard Meinl Geoff Payne William Pfund Jeffrey Piper Ray Sasaki Terry Sawchuk Marvin Stamm Crispian Steele-Perkins Edward Tarr PAST PRESIDENT Vincent DiMartino

1993-95 Officers • PRESIDENT Leonard Candelaria VICE PRESIDENT William Pfund SECRETARY James Olcott TREASURER Bryan Goff BOARD OF DIRECTORS David Baldwin Richard Burkart Stephen Chenette Joyce Davis Vincent DiMartino Timofei Dokshizer Armando Ghitalla Anne Hardin Emerson Head Cathy Leach Gordon Mathie Jeffrey Piper Susan Slaughter Chrispian Steele-Perkins Kenji Tamiya Edward Tarr Yeh Shu-Han PAST PRESIDENT Stephen Jones	1995-97 Officers • PRESIDENT Joyce Davis VICE PRESIDENT Kim Dunnick SECRETARY James Olcott TREASURER Bryan Goff BOARD OF DIRECTORS David Baldwin Richard Burkart Frank Campos Stephen Chenette Vincent DiMartino Timofei Dokshizer Armando Ghitalla Anne Hardin Keith Johnson Stephen Jones John Kellaway Grodon Mathie William Pfund Susan Slaughter Kenji Tamiya John Wallace Yeh Shu-Han PAST PRESIDENT Leonard Candelaria	1997-99 Officers • PRESIDENT D. Kim Dunnick VICE PRESIDENT James Olcott SECRETARY Jeffrey Piper TREASURER David Jones (appointed) BOARD OF DIRECTORS Michael Anderson Frank Campos Leonard Candelaria Stephen Chenette Timofei Dokshizer Laurie Frink Amy Gilreath Brian Goff Anne Hardin Keith Johnson Stephen Jones Frank Kaderabek John Kellaway William Pfund Anatoly Selianin Arthur Vanderhoeft John Wallace PAST PRESIDENT Joyce Davis

1999-2001 Officers • PRESIDENT James Olcott VICE PRESIDENT Vincent DiMartino SECRETARY Jeffrey Piper TREASURER David Jones (appointed) BOARD OF DIRECTORS Michael Anderson Michael Caldwell Frank Campos Leonard Candelaria Stephen Chenette Joyce Davis Timofei Dokshizer Jon Faddis Laurie Frink Amy Gilreath Brian Goff Frank Kaderabek William Pfund Anatoly Selianin Alan Siebert Nailson Simões Arthur Vanderhoeft John Wallace PAST PRESIDENT D. Kim Dunnick	2001-03 Officers • PRESIDENT Vincent DiMartino VICE PRESIDENT Stephen Chenette SECRETARY Jeffrey Piper TREASURER David Jones (appointed) BOARD OF DIRECTORS Michael Anderson Frank Campos Leonard Candelaria Joyce Davis Timofei Dokshizer D. Kim Dunnick Kevin Eisensmith (appointed) Brian Evans Jon Faddis Laurie Frink Frank Kaderabek Gary Mortenson William Pfund Anatoly Selianin Alan Siebert Karl Sievers Michael Tunnell Arthur Vanderhoeft John Wallace PAST PRESIDENT James Olcott	2003-05 Officers • PRESIDENT Stephen Chenette VICE PRESIDENT Jeffrey Piper SECRETARY Kevin Eisensmith TREASURER David Jones (appointed) BOARD OF DIRECTORS Michael Anderson Frank Campos Leonard Candelaria Joyce Davis Timofei Dokshizer D. Kim Dunnick Brian Evans Laurie Frink Murray Greig Vera Hørven Frank Kaderabek Gary Mortenson James Olcott William Pfund Anatoly Selianin Roger Sherman Karl Sievers Michael Tunnell Arthur Vanderhoeft PAST PRESIDENT Vincent DiMartino

2005-07 Officers • PRESIDENT Jeffrey Piper VICE PRESIDENT William Pfund SECRETARY Kevin Eisensmith TREASURER David Jones (appointed) BOARD OF DIRECTORS Michael Anderson Frank Campos Joyce Davis D. Kim Dunnick Brian Evans Laurie Frink Murray Greig Pat Harbison Frank Kaderabek Cathy Leach Gary Mortenson James Olcott Vera Hørven Olcott Anatoly Selianin Alan Siebert Roger Sherman Michael Tunnell Neville Young Zhonghui Dai PAST PRESIDENT Stephen Chenette	2007-09 Officers • PRESIDENT William Pfund VICE PRESIDENT Kevin Eisensmith SECRETARY Brian Evans ITG ACCOUNTANT Dixie Burress (appointed) BOARD OF DIRECTORS Michael Anderson David Baldwin Stephen Chenette D. Kim Dunnick Laurie Frink Murray Greig Pat Harbison Anne Hardin Frank Kaderabek Cathy Leach Gary Mortenson James Olcott Vera H. Olcott Judith Saxton Anatoly Selianin Alan Siebert Michael Tunnell Neville Young Zhonghui Dai PAST PRESIDENT Jeffrey Piper


Section 2. Listing by Individual Service
Board of Directors		President
Bernard Adelstein Michael Anderson David Baldwin Bud Brisbois Richard Burkart Michael Caldwell Frank Campos Leonard Candelaria Stephen Chenette Vincent Cichowicz Ward Cole Charles Colin Louis Davidson Joyce Davis Allan Dean Vincent DiMartino Timofei Dokshizer D. Kim Dunnick Kevin Eisensmith Bengt Eklund Brian Evans Jon Faddis Laurie Frink Lloyd Geisler Armando Ghitalla Richard Giangiulio Amy Gilreath Stephen Glover Bernie Glow Bryan Goff Charles Gorham Murray Greig Pat Harbison Anne Hardin Emerson Head David Hickman Knud Hovaldt Vera Hørven Joyce Johnson-Hamilton Keith Johnson Stephen Jones Frank Kaderabek Manny Laureano Cathy Leach Robert Levy Clifford Lillya John Kellaway Gordon Mathie Gerhard Meinl David Monette Gary Mortenson Robert Nagel James Olcott Geoff Payne William Pfund Anthony Plog Jeffrey Piper Carole Reinhart John Ridgeon Ray Sasaki Terry Sawchuk Judith Saxton Reynold Schilke Charles Schlueter Anatoly Selianin Roger Sherman Bobby Shew Alan Siebert Nailson Simões Karl Sievers Susan Slaughter Don Smithers Marvin Stamm Tom Stevens Edward Tarr Donald Tison Guy Touvron Michael Tunnell Arthur Vanderhoeft Roger Voisin John Wallace Yeh Shu-Han Neville Young Zhonghui Dai	1987-91 1997-(ongoing)** 1977-81; 89-97; 07-11 1975-77* 1981-85; 93-97 1999-2001** 1995-2007 1983-87; 1997-2005 1981-85; 91-01; 07-11 1979-83 1975-77* 1975-79 1977-81 1993-2005 1979-83; 85-89 1981-85; 93-97 1977-05 (Lifetime) 1989-93; 01-09 2001-03 1981-85 2001-07 1999-2003 1997-2009 1981-85 1983-87; 93-97 1987-91 1997-01 1979-83 1977-81 1997-2001 1975-81* 2003-011 2005-09 1991-99; 07-11 1991-95 1975-77; 85-89 1977-81 2003-11 1979-83 1985-89; 95-99 1995-99 1997-2009 1987-91 1991-95; 2007-11 1975-77 1977-81 1995-99 1987-91; 93-97 1989-93 1987-91 2001-(ongoing)** 1975-81* 2003-11 1989-93 1991-93; 95-05 1981-89 1991-95 1977-79 1987-91 1983-87; 89-93 1989-93 2007-11 Lifetime 1981-89 1997-2009 2003-07 1983-87 1999-2003; 05-09 1999-2001 2001-05 1981-89; 93-97 1975-79 1987-91 1975-77* 1987-95 1983-87 1985-89 1983-91; 01-09 1997-05 1975-79 1995-2001 1993-97 2005-11 2007-11	Lloyd Geisler David Hickman Don Whitaker Charles Gorham Donald Bullock Richard Burkart Vincent DiMartino Stephen G. Jones Leonard Candelaria Joyce Davis D. Kim Dunnick James Olcott Vincent DiMartino Stephen Chenette Jeffrey Piper William Pfund	1975-77 1977-79 1979-81 1981-83 1983-85 1985-87 1987-89 1989-93 1993-95 1995-97 1997-99 1999-2001 2001-03 2003-05 2005-07 2007-09
		Vice President Clifford Lillya Edward Tarr Ray Crisara Gordon Mathie Richard Burkart Vincent DiMartino William Pfund Kim Dunnick James Olcott Vincent DiMartino Stephen Chenette Jeffrey Piper William Pfund Kevin Eisensmith	Vic 1975-77 1977-79 1979-81 1981-87 1987-91 1991-93 1993-95 1995-97 1997-99 1999-01 2001-03 2003-05 2005-07 2007-09
		Secretary David Baldwin Donald Bullock Stephen Jones Stephen Chenette James Olcott Jeffrey Piper Kevin Eisensmith Brian Evans	Sec 1975-77 1977-81 1981-87 1987-91 1991-97 1997-03 2003-07 2007-09
		Treasurer Gordon Mathie Bryan Goff David Jones	Sec 1975-81 1981-97 1997-2007
* Denotes members of the board who served two-year terms ** Members of the Board by virtue of either Web Site Director or Publications Editor

–– A p p e n d i x B ––

Duties of the Officers and Board of Directors

Section 1. President (See also Bylaws Article II Section 1)

The presidential term shall be two years. The President shall preside at all meetings of the Guild and the Board of Directors, although the Vice President may preside in the absence of the President. The President shall sign, with the Secretary of the Guild, all written contracts on behalf of the Guild, and does so only upon the approval of the Officers with specific consent, as necessary, from the General Counsel. He/she shall appoint and terminate appointments of chairpersons and committee members as necessary, in consultation with the other Officers, to maintain peak efficiency in ITG positions. The President shall have the same voting power as any other officer or members of the Board of Directors.

The ITG President serves as the main impetus, expediter, and negotiator in pursuing ITG projects. He/she is the primary motivator of committee chair-persons and the primary initiator of new ITG projects. The President must maintain frequent communications with the other officers and the committee chairs. Under no circumstances shall the President decide without the approval of the Officers and Board of Directors such important matters as locations of annual conferences, major projects or commissions, selections of the Treasurer, Publications Editor,Web Site Director, appointment of any honorary life Board member, dues increase, honorary awards, etc.

The President is an ex-officio member of each Conference Planning Committee and shall be appraised of progress on planning for each conference through, at a minimum, semi-annual reports from conference hosts. The President may also call for additional reports as each conference nears.

The President shall keep the general membership informed of important Guild activities through a short column in each ITG Journal. The President should also send periodic Progress Reports to the Officers and Board of Directors relaying administrative actions and developments.

The President shall seek approval of important activities from the Officers and Board members. As his advisors, the other officers, board members, and Past Presidents may be consulted whenever needed.

All former Presidents shall receive a waiver of their membership dues, making them lifetime members of the ITG. It should be noted that extensive service to the ITG is expected even long after the President's term has expired.

Section 2. Vice-President/Vice President-Elect (See also Bylaws Article II Section 2)

The term of office for the Vice-President is two years. Immediately following, the Vice-President succeeds the previous President, and holds the office of President for an additional period of two years.

The Vice-President shall act in the absence of the President and shall have equal voting power with the other officers and board members.

The chief duty of the Vice-President is to promote membership, both in areas where the ITG is well established and in other countries around the world, as well.

Because of the Vice-President's official status, he/she may frequently be prevailed upon by the ITG President to chair or otherwise serve on committees that may require an informed disposition.

Section 3. Secretary (See also Bylaws Article II Section 3)

The term of office of the Secretary is two years. The Secretary shall record minutes of meetings of the Officers and Board of Directors, and of other ITG meetings, as required. These minutes are prepared for publication in the ITG Journal. In the absence of the Secretary, the President shall appoint someone else to serve, as necessary, pending approval of the Officers and Board of Directors.

At least three months prior to the last ITG Conference of the elected term, the Secretary shall print and mail election ballots of Officers and Board of Directors to all members of ITG. Ballots shall be tabulated and each candidate shall be notified of election results. The Secretary shall then invite newly elected Officers and Board members to attend the Conference prior to their term of office. (Only the waiver of conference registration fees will be provided at this conference for officers and board members-elect. Room and board shall be personal responsibilities.)

As needed or at the request of the ITG President, the Secretary shall update and revise the ITG Handbook. It is anticipated that this revision will occur approximately every five to eight years, but only as needed.

Other duties of the Secretary include corresponding with members on business relating to membership and to the Officers and Board, and special mailings. Additional activities of the Secretary may include running polls (as part of the biennial ballots) to sample membership concerns and wishes. The Secretary often may operate as a catalyst in making proposals of projects, and assisting others in their proposal efforts.

The Secretary may be allowed to hire employees to assist with the duties of the Secretary office

Because of the Secretary's official status, he/she may frequently be prevailed upon by the ITG President to chair or otherwise serve on committees that require an informed disposition.

Section 4. Treasurer (See also Bylaws Article II Section 4)

The Treasurer is the only officer who is appointed rather than elected. The Treasurer is chosen by consensus of the Executive Committee and appointed by the President. The Treasurer has two broad primary responsibilities: (1) assuring the financial health of the organization and (2) assuring that membership data are accurately recorded, maintained and utilized to further the Guild’s mission statement. To this end, the Treasurer shall create, revise and maintain a book of procedures for the various tasks required in the operation of the Treasurer’s Office. The Treasurer may be allowed to hire employees as needed to assist with the duties of the Treasurer’s office.

The Treasurer shall serve as a member of the Finance Committee, but shall not be its Coordinator. The other members of the committee are appointed by the President.

To assure the financial health of ITG, the Treasurer is responsible for establishing all necessary checking, savings, and investment accounts. After each election, the Treasurer shall ask the new President for his signature on the necessary Bank Account Cards to insure smooth operation in the event of the Treasurer's inability to function in his official capacity. When checks are printed they shall be printed with the notation “over $7,500 requires 2 signatures” on the lower right hand side under the word “Dollars.” Any such checks shall be signed by both the Treasurer and President or his/her designate. In addition, wire transfers over $7,500 shall be approved through an email by the President or his designate.

The Treasurer is responsible for receiving and disbursing funds of the Guild and shall keep accurate and complete records of all receipts and disbursements. In order to disburse funds, the Treasurer must receive a statement or invoice for his/her files. Also, any ITG checks written to the Treasurer for reimbursement must be signed by the President or Past President.

The Treasurer shall prepare and present written financial reports to the Executive Committee and Board of Directors at their annual meetings and shall include such detail as may be requested by the two groups. In addition to showing results of the current year to date the report to the Board of Directors shall include the projected budgets for the following year. The final budget for the following year must be approved by the Board. Annually, the Treasurer shall have the ITG financial records audited professionally, and shall make a written Financial Report (Form 990 and/or other required documents) to the Internal Revenue Service before the required date of our fiscal year. In addition, a financial summary shall be published annually in the ITG Journal.

In consultation with the Finance Committee, the Treasurer shall oversee ITG’s investments and shall choose investment vehicles based on the SLY system, i.e., the Safety of the investment (minimize the potential to lose value), the Liquidity (ensuring that the funds will be available in an emergency) and Yield (the rate of return), in that order.

To fulfill the responsibilities related to membership, the Treasurer shall enroll and register all new and renewing members by name, address, and status (regular, student, senior, or library). New members shall be sent a new member packet consisting of: a permanent membership card, a welcoming letter, a list of back issues of ITG publications for sale, the current Membership Directory (if available), a Journal Index and other appropriate available items such as previously published sheet music, the Chronology of the Trumpet, Trumpet Alphabet, previous Jr. Journals, and other current information that would be of interest to new members. In addition, the Treasurer shall send the names of all new members to the mailing house so that they are sent the ITG Journal(s) for the current membership year. Periodically, as requested by the Editor, the Treasurer shall provide a list of new members for publication in the Journal.

The Treasurer shall print and mail annual dues notices to all ITG members no later than the first week of June of each year. Printing and mailing may be accomplished through a mailing service if such service is more efficient and/or cost effective. Mailings to non-USA members may be handled through a mail service such of Johnson & Haywood or DHL if such service provides a more timely and cost effective service than the regular US Postal Service. The Treasurer shall also mail periodic "dues overdue" notices.

Following the mailing of the June issue of the Journal the Treasurer shall consult with the Editor and Advertising Manager to determine the maximum number of Journals to be printed for the following year. This number shall be communicated to the printer for the purpose of ordering cover stock and glossy paper for the color ad section. All Journal covers and the color advertising section for the next volume year shall be gang printed, usually during August. As the inside (black and white) section of each issue is ready for the printer, the Treasurer shall communicate any changes in quantity to the printer along with the delivery information. Then when each issue is delivered to the mailing house, the Treasurer shall prepare the list of member addresses and submit it to the mailer along with special instructions for handling any items such as sheet music or the Membership Directory that will be mailed with the Journal.

The Treasurer may also periodically prepare and send a Request for Quotation (RFQ) to selected printers to insure that ITG is receiving the best possible price and service in the printing of the Journal. In the event that a change in printer is necessitated the Treasurer shall prepare and issue a formal RFQ to potential printers, evaluate the returned quotes and in consultation with the Editor, Advertising Manager and Pre-Press/Layout Manager, recommend a new printer to the Board of Directors.

The Treasurer shall set the annual rates for advertising in the ITG Journal in consultation with the Journal Editor and Advertising Manager, including any special rates for single insertions of multiple ad pages. In addition, the Treasurer shall receive the invoices for advertisements in each issue of the Journal and Membership Directory from the Advertising Manager and shall print and mail the invoices along with a copy of the Journal for checking.

The stock of past issues of ITG publications shall be held by the treasurer, and he/she shall fill orders for the same.

The Treasurer and/or the Membership Development Coordinator shall maintain the ITG membership list on the ITG computer which was purchased for his/her office. The ~~sale~~ rental of the International Trumpet Guild mailing list shall be administered by the Treasurer.

The Treasurer shall assemble data for the annual Membership Directory using the current membership list as of December 31. The data shall be sent to the ITG Layout Manager for preparation of the Directory.

The Treasurer shall work closely with the Membership Development Coordinators in developing and maintaining a list of potential ITG members. Together they are responsible for the timely mailing or placement of recruitment brochures and other matters related to membership development.

Section 5. Past-President

The term of office of the Past President is two years and is succeeded to from the Presidency. The Past President shall serve as a consultant to the Officers, as needed, and shall have voting privileges equal to the members of the Board of Directors. The Past President may at times need to interpret and/or advise on issues of past administrations. It should be anticipated by Past Presidents that their service to the ITG will extend well beyond the two years of their term. There exists a strong tradition in the ITG of seeking advice from former Presidents.

Section 6. Board of Directors (See also Bylaws Article III)

The term of office on the Board of Directors shall be for four years. In each biennial election approximately one-half of the Board will retire. This staggering of four-year terms ensures a smooth continuance in the government of the Guild.

No ITG Board Member may serve more than three consecutive terms on the Board. After three terms, followed by a four-year hiatus, a person may once again run for Board membership or accept an appointment to the Board. Service to the organization as an ITG Officer (who are members of the Board by virtue of their office) shall not count toward the three consecutive terms. Board members who serve as ITG Web Site Director or ITG Publications Editor shall be exempt from this rule. However, if the Web Site Director or Publications Editor serve 12 years or more, they shall not be eligible to serve on the Board for at least four years after resigning the position.

The Board of Directors shall advise in the business affairs of the Guild through the President, and shall be responsible for the actions of government of the Guild. Board members shall be notified of all Guild activities and are often asked to vote on important matters. It is the duty of each Board member to reply by vote and offer advice and opinion to the administrative officials. Board members are strongly encouraged to attend Guild meetings and annual conferences. (As a general rule, the Officers and Board of Directors meet in person only once each year, i.e. on the day before the annual ITG Conference.)

Section 7. Publications Editor (See also Bylaws Article III Section 1)

The Publications Editor for the International Trumpet Guild supervises all publications in print and electronic formats for the organization. This includes:

•	Working with authors, column editors, the ITG Editorial Committee, the ITG Web Site Director, the Advertisement and Layout Professional, and the Officers and Board of Directors for the organization in the editing and preparation of materials for publication. This entails proofing and/or editing the ITG Journal, itg journal, jr., Trumpet and Brass Programs, and yearly supplements to the membership; writing the From the Editor column and coordinating the Editor’s Corner for every issue of the ITG Journal; covering major international competitions for ITG and editing posters and rules for those competitions; editing election materials and ballots; proofing the annual ITG Business Report to the membership and other projects mandated by the ITG Officers and Board of Directors.
•	Coordinating all of the reporting at ITG Conferences and editing all materials generated by reporters for publication in the ITG Journal and for posting on the Web Site.
•	Oversee the staffing of the Journal including column editors, proofreaders, and assistant and associate editors, and recruiting and retention of the ITG Editorial Committee.
•	Generating reports from the Publications Division to the Officers and Board of Directors for the conference meeting and for the mid-winter Officers retreat.
•	Supplying the Layout Professional with continuous updates to the ITG Index and the ITG Treasurer with names and addresses of authors for complimentary Journal distribution after each issue.
•	Making decisions regarding requests for use of ITG copyrighted materials and working with ITG’s Legal Counsel to set copyright policies for the Publications Division of the organization.
•	Communicating on a regular basis with the ITG Treasurer on matters of budget and costs as they relate to the Publications Division.
•	Finally, it is the responsibility of the Publications Editor to acknowledge errors in print, and to decide when and how to communicate errors to the membership.

Section 8. Advertising Manager

The Advertising Manager supervises and is responsible for all advertising in the ITG Journal and the annual ITG Membership Directory, as well as maintaining good communication with all advertisers on an ongoing basis. The specific duties include:

Maintaining the advertiser database

•	Adding new advertisers, ensuring complete information required for billing.
•	Removing from the database advertisers who are no longer current (for example, advertisers who have not communicated for over five years).
•	Keeping the Treasurer supplied with a current copy of the database, normally by including copies of all related files with invoices submitted for each issue.
•	Generating reports from the Publications Division to the Officers and Board of Directors for the conference meeting and for the mid-winter Officers retreat.
Publishing advertising rates
•	Establish deadlines for reservation and material submission
•	Acquire upcoming year's advertising rates from the Treasurer
•	Generate the layout for the new rate sheets and have them printed. 1) A separate letter is normally enclosed with rate sheets sent to the previous year's color advertisers giving them the option of "holding" their space in the color advertising section. 2) A separate note is normally enclosed to advertisers with ongoing ads to let them know they need not resubmit the form, but are being sent the new form as a courtesy and to inform them of current advertising rates. 3) A PDF copy of the rate sheet, formatted for convenient home printing, is to be supplied to the Web Site Director for posting, and the PDF is also sent via EMail to any advertiser or interested party who requests such information.
Accepting advertising reservations and reserving space in the relevant issues of the Journal
••	Approximately two weeks prior to each advertising deadline, send an EMail reminder to all advertisers for which we have addresses (and who are not already reserved in the next issue) that the deadline is approaching.
•	As the reservation deadline passes, inform the Production Manager how many pages of ads are reserved.
Acquiring ad materials
•	Ensuring all ads are in possession by the published deadline.
•	Ensuring all materials necessary to publish the ads on press are present; this requires coordination with the Production Manager.
•	Supply all ad materials for each issue to the Production Manager by his established deadline; include any special placement requests from advertisers.
	Coordinate with Production Manager to resolve any difficulties with the ad materials.
Generating invoices
•	As each issue is printed, acquire the Invoice Date from the Treasurer.
•	Generate all invoices for each issue in PDF format.
•	Transmit the invoice files, normally along with the database files, to the Treasurer.
•	Other processes as required by the Treasurer.
Attending the ITG Conference
•	If at all possible, the Advertising Manager should attend the annual conference and attempt to meet and talk with all vendors present, making sure to give a copy of the rate sheet to each one as is practicable.
Submitting a semi-annual report
•	The Advertising Manager is responsible to provide the President with a written report prior to the annual board meeting and the annual winter officers' meeting.

Section 9. Layout Editor (Production Manager)

The Production Manager is responsible for preparing various ITG publications for printing by assembling all relevant materials into a press-ready format and submitting same to press. The Production Manager must have a complete and thorough understanding of the process of preparing publications for pre-press. This position works closely with and in support of the Publications Editor, Treasurer, and Web Site Director.

The publications for which the Production Manager is responsible are the ITG Journal, the ITG Journal Index, the semiannual itg journal jr., the annual Membership Directory, the annual Recent Programs compilation, and occasional supplements such as the annual sheet music inserts along with others as determined by the Publications Editor.

For each publication, specific duties include:

Generating the publication layout
•	Scan photographic materials supplied by the Publications Editor at size and resolution appropriate for the desired presentation of each graphic.
•	Generate hi-resolution images where possible for line art items such as music examples and diagrams.
•	Place text received from the Publications Editor into the layouts along with graphics
	Provide the Publications Editor with ongoing proofs (normally in the form of PDF files) for purposes of proofing, correction and modifications.
•	Work closely with the Publications Editor to bring each publication to its final form.
Dealing with Advertising sections (Journal and Membership Directory only)
•	(Journal) Construct the annual color ad section and Inside covers based on materials supplied by the Advertising Manager.
•	(Journal and Membership Directory) Reserve space for each issue's ads based on information from the Advertising Manager.
•	(Journal and Membership Directory) Place advertisements.
	Confirm with the Advertising Manager that all ads are correctly represented before going to press.
Shipping to press
•	Once final approval from the Publications Editor is received for the publication, supply the printer with all the files required to generate the printed piece.
•	Provide the printer with a laser print of the publication, and provide a cover letter with any and all necessary instructions.
•	Proofread and approve galleys-signing the approval form absolves the printer of all responsibility for errors present in the submitted materials from this point, and transfers that responsibility to the Production Manager.
Working post publication: Following the submission of each item
•	Archive all computer files to permanent safe storage
•	Generate PDF files of each of the articles and columns for Web publication, and submit these files to the web site staff member in charge of Journal-related web pages.
•	Supply a PDF copy of the main body of the Journal to the web site staff member in charge of the online Journal index.
	Supply a PDF copy of the advertising section to the Web Site Calendar Editor.

Section 10. Web Site Director (See also Bylaws Article III Section 2)

The ITG Web Site Director is responsible for overseeing the ITG Web Site and in chairing the ITG Technology Committee. In this capacity the Web Site Director is to perform the following duties:

Administrate the ITG Web Server (www.trumpetguild.org) and ITG email aliases.

•

Provide all technical support and server hardware for ITG’s web and technology needs.

•

Compose and update all web pages not covered by web site editors.

•

Oversee the appointment, training and duties of several volunteer ITG Web Site Editors. Currently the editor positions are as follows:

•	News Editor
•	Journal Hub Editor
•	Calendar Editor
•	Employment Editor
•	Links Editor
•	Youth Web Site Editor
•	ITG Handbook Online Editor
•	ITG CD Projects Editor
•	Orchestra Roster Project Editor

•

Coordinate with ITG Treasurer to deliver membership services such as joining ITG, change of address and online purchasing of products through the ITG Web Site

•

Coordinate with Publications Editor and Layout Editor to deliver ITG Publications and other official documents online. Examples are: Journal articles and columns, advertising rates and regulations, competitions and contest rules and regulations, and supplemental Journal material.

Oversee and deliver web site coverage of the ITG Annual Conference

•

Design and deliver on-site, “as-it-happens” conference coverage on the ITG Web Site

•

Coordinate with Publications Editor to organize and manage a team of photographers, writers and technical support staff for conference coverage.

•

Coordinate with conference host to procure space and technical needs for the conference coverage team and to publicize the conference on the ITG Web Site.

Serve as Chair of the Technology Committee and technology advisor to ITG Board of Directors and Officers.

•

Recommend committee appointments to ITG President.

Section 11. General Counsel (See also Bylaws Article III Section 3)

The General Counsel shall be appointed by the President with the approval of the Officers and Board of Directors. The length of term is unspecified.

The General Counsel shall be an attorney-at-law who shall serve the Guild without fee, and shall be available to advise the Officers and Board of Directors regarding any matters affecting the obligations, liabilities, or responsibilities of such persons to the Guild or to persons or entities contracted by the Guild. He/she shall help draw up and/or approve any contracts with the Guild, and shall be informed of all Guild business and progress.

Section 12. Public Relations Officer

The Public Relations Officer is appointed by the ITG President. The length of the term is four years. This person shall publicize the ITG through every means available without incurring substantial expense. (These means may include newspapers, magazines, journals, and any other publications.)

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Standing Committees
See ITG Constitution, Article V, Section 3 (creation), and Bylaws, Article V (charges)

1. STANDING COMMITTEE ON COMMISSIONS

Current members:

D. Kim Dunnick, Chair
Edward Carroll
John Miller
(three members to be appointed by the President)

Current practice for the commissioning of new works by the Guild involves the following:

The Board of Directors shall allot a certain amount of money for the Commissions Committee to spend, and shall offer flexible guidelines regarding the kind of work preferred for commission (i.e. genre, length, difficulty, etc.). It is then left up to the Commissions Committee to select a composer, and, with the composer, determine the exact nature of the work and all other matters regarding the commission. Items to be considered in contracting a composer for a commission shall include, but are not limited to

the work's genre and instrumentation
the work's difficulty
the work's length
the work's form (movements, etc.)
the work's delivery date
the amount and time of payment for the work
the work's premier date and premiering rights
who will arrange for the premiering artist(s)
who will retain the copyright for the work
any specific rights for ITG members (i.e. short-term discount prices)
any short-term publishing rights for the ITG Journal
the fact that any edition, including the manuscript, must acknowledge the ITG as the commissioning agent, and can, when appropriate, list the premiering artist(s)
all obligations by the ITG to the composer regarding his/her attending the work's premier (i.e. providing travel, lodging, tuition, etc.) if negotiated.

ITG COMMISSIONS
Year of Commission	Year of Delivery	Composer	Title
1978	1979	Della Joio, Norman	Sonata for Trumpet and Piano
1978	1979	Bach, Jan	Fanfare and Fugue for five trumpets
1978	1980	Husa, Karel	Intradas and Interludes for seven trumpets and percussion
1979	1980	Adler, Samuel	Trumpet Tryptique for six trumpets
1980	1981	Bach, Jan	Rounds and Dances for Brass Quintet*
1980	1981	Friedman, Stan	Laude (for solo trumpet)
1980	1981	Heiden, Bernard	Concerto for Trumpet and Wind Ensemble
1981	1981	Blatter, Alfred	Andante et Scherzo for Trumpet Ensemble
1981	1982	Premru, Raymond	Concerto for Trumpet and Strings
1984	1986	Suderberg, Robert	Chamber Music VII (Ceremonies for Trumpet and Piano
1984	1986